Checklist

Trade Show and Consumer Show Organizer’s Checklist

Preferred Timeline (Long-term contract)

At 12 months

  • Preliminary Floor Plans
  • Review prior to distribution or booth sales
  • Include use of lobby, food service, and registration areas

At 12-9 months

  • Exhibitor Prospectus/Brochure Show Directory

At 12-9 months

  • Preliminary Labour and Equipment Requirements
  • Review estimated labour costs for Police, Fire, Labour and Equipment inventory

At 9-6 months

  • General Contractor/Sub-contractor List

At 6 months

  • Schedule of Meeting Room Use   

At 90-60 days

  • Exhibitor’s Manual

At 90-60 days

  • Final Floor Plans for Exhibits, Registration, Lobby Areas and Galleria, Meeting Room Usage and Set-ups

At 90-60 days

  • Signage Package
  • Review prior to final arrangement with contractor

At 60 days

  • Event Time Table
  • Move-in Schedule    
  • Registration
  • Decorator       
  • Show Office
  • Exhibitors        
  • Meetings & Room Configurations
  • Freight           
  • Special Events
  • Move-Out Schedule   
  • Road Closure, Marshalling request

At 60 days

  • Final Show Directory/Program with set-up requirements       

At 45 days

  • Certificate of Insurance

At 30 days

  • Advertising Submissions for Omnimax pixelboard & Tribar Video Board       

At 10 days

  • Payment in Full for Services