Checklist

Trade Show and Consumer Show Organizer’s Checklist

Preferred Timeline (Long-term contract)

At 12 months

• Preliminary Floor Plans
• Review prior to distribution or booth sales
• Include use of lobby, food service, and registration areas

At 12-9 months

• Exhibitor Prospectus/Brochure Show Directory

At 12-9 months

• Preliminary Labour and Equipment Requirements
• Review estimated labour costs for Police, Fire, Labour and Equipment inventory

At 9-6 months

• General Contractor/Sub-contractor List

At 6 months

• Schedule of Meeting Room Use   

At 90-60 days

• Exhibitor’s Manual

At 90-60 days

• Final Floor Plans for Exhibits, Registration, Lobby Areas and Galleria, Meeting Room Usage and Set-ups

At 90-60 days

• Signage Package
• Review prior to final arrangement with contractor

At 60 days

• Event Time Table
• Move-in Schedule    
• Registration
• Decorator       
• Show Office
• Exhibitors        
• Meetings & Room Configurations
• Freight           
• Special Events
• Move-Out Schedule   
• Road Closure, Marshalling request

At 60 days

• Final Show Directory/Program with set-up requirements       

At 45 days

• Certificate of Insurance

At 30 days

• Advertising Submissions for Omnimax pixelboard & Tribar Video Board       

At 10 days

• Payment in Full for Services